Check-In, Exit Clearance & Check-Out
Manage real-time lobby traffic, capture visitor photos and legal signatures, enforce staff exit clearance, and record complete departure audit logs.
Checking In a Visitor
From the sidebar, click Check-In to open the visitor registration form.
Visitor Details
Enter the visitor's full name, phone number, and optional email. Select a visitor type (e.g., Client, Contractor, Delivery, VIP, Interviewee). Custom visitor types can be defined in Settings.
Host or Resident Company Selection
Start typing a host name to autocomplete from your employee directory. In Shared Facility Mode (commercial towers / coworking hubs), select the destination Resident Company from the building directory instead of an individual host.
Photo Capture & Legal Agreements (Pro+)
For organizations on Pro plans and above, capture real-time visitor photos using any connected webcam or tablet camera for visual identity verification. If your organization requires NDAs or safety waivers, visitors review and sign the agreement on-screen before check-in is finalized.
Note on General Signatures: Standard touchscreen check-in and check-out signatures (without full NDA document review) are available starting on the Starter tier.
Complete Check-In & Notify Host
Click Check In. The visitor is added to the live onsite roster, and an automated arrival alert (email) is dispatched to the host.
Staff & Contractor Exit Clearance Workflows (Pro+)
In high-security facilities, commercial towers, or industrial manufacturing sites, visitors and contractors may be required to obtain front desk or security clearance prior to leaving the building.
- Clearance Request: When a visitor indicates departure at a kiosk or security gate, their status transitions to
Pending Clearance. - Review & Verification: Front desk and security staff see an active clearance queue in the dashboard to verify that visitor badges, tools, or physical assets have been returned.
- 1-Click Approval / Rejection: Authorized operators can approve clearance (finalizing checkout) or reject with a documented reason.
Checking Out a Visitor
Entrifi supports multiple checkout workflows:
- Individual Checkout: Click Check Out next to any active visitor on the Visitors dashboard.
- Departure Signature Capture (Starter+): Require visitors or departing staff to provide a touchscreen exit signature for complete chain of custody.
- Bulk Checkout: Select multiple active visitors and check them all out in one action. Essential for closing shifts and large conferences.
Auto Check-Out
To prevent forgotten checkouts, Entrifi automatically signs out visitors who have been onsite beyond your organization's configured threshold (default: 8 hours). You can adjust this in Settings → Auto Check-out.